How to remove all your powerpoint notes

If you’ve ever had a big PowerPoint presentation, full of your own notes, that you need to circulate to a wider audience, you’ll be familiar with this problem. You want to remove all those notes before you circulate, but don’t have time to do it manually. Well, here is the simple solution, and a bit of Office 2007 advice into the bargain!

How to remove all your PowerPoint notes
Open your presentation
Click “Tools”, “Macro”, “Macros…” and type in removeNotes.
Click “Create”.
Paste the following into the window that appears, just before the text “End Sub” and after Sub removeNotes()

Dim objSlide As Slide
Dim objShape As Shape

For Each objSlide In ActivePresentation.Slides
For Each objShape In objSlide.NotesPage.Shapes
If objShape.TextFrame.HasText Then
objShape.TextFrame.TextRange = “”
End If
Next
Next

Close the script window.
Click “Tools”, “Macro”, “Macros…” and double click removeNotes.

Your notes will now all be gone!

If you’re wondering where the macros have disappeared to in PowerPoint 2007, then please see below:
In Powerpoint 2007, you need to enable the ‘Developer toolbar’ on the PowerPoint ribbon. To do this, click the office button (top left round button) then at the bottom of the menu that appears, click PowerPoint options. In here, you simply need to check “Show developer tab in ribbon” which is under the first category called “Popular”
Once enabled, go the developer tab which should be towards the right of you ribbon options, and select macros.
Why microsoft decided to hide it like this is beyond me, but once it is enabled it will be there for good, or at least until you or somebody else disables it.
The same applies for any other Microsoft Office 2007 product.

Please leave a comment if you found this useful or are still having problems!

Tagged as: handy hints, microsoft office, powerpoint, tips